Administrative Assistant
- Your warm and attentive communication style makes you ideal for handling phone calls and emails, fostering positive relationships with team members and clients.
- You are highly organized and committed to supporting executives, managing schedules and travel with great care even remotely.
- You may need external validation and social interaction, which can be challenging in a fully remote role with minimal team contact.
- Your focus on harmony might cause you to avoid necessary but difficult conversations with colleagues or leadership.
- You might struggle with prioritizing multiple tasks under pressure, as you tend to want to help everyone simultaneously.
Company Description Viable Medical Solutions is an independent medical device sales organization specializing in Orthopedic, Sports Medicine, and Post-Operative Orthopedic solutions across Florida. The company focuses on bringing innovative and cost-effective medical products to market for healthcare providers. Its solutions are designed to support higher patient satisfaction, better clinical outcomes, and an improved overall care experience. Team members contribute to advancing medical technologies that positively impact patients and healthcare professionals throughout the region.
Role Description The Administrative Assistant role is a full-time, remote position providing administrative support to ensure efficient daily operations. Responsibilities include managing calendars, scheduling meetings, organizing files, and handling clerical tasks such as data entry, document preparation, and record maintenance. The role involves answering and directing phone calls, responding to emails, and supporting executive leadership with administrative needs. The Administrative Assistant will also coordinate communication between internal teams, assist with preparation of reports, and maintain accurate documentation to support the company’s sales and service activities.
Qualifications
- Candidates should possess strong Administrative Assistance and Clerical Skills, including organizing documents, managing schedules, and handling data entry.
- Candidates should possess excellent Phone Etiquette and Communication skills, including professional telephone handling and clear written and verbal communication.
- Candidates should possess Executive Administrative Assistance capabilities, such as supporting leadership with meeting coordination, travel arrangements, and confidential information management.
- Candidates should possess proficiency with office software (e.g., word processing, spreadsheets, email, and calendar tools) and basic database or CRM usage.
- Candidates should possess strong attention to detail, time management, and the ability to prioritize tasks in a remote work environment.
- Relevant experience in healthcare, medical device, or sales support settings is beneficial.
- A high school diploma or equivalent is required; additional education in business administration or a related field is a plus.
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Best personality fits for this role
Your dedication and strong organizational skills ensure that clerical tasks like file maintenance and data entry are completed with precision.
Read the ISFJ career guide →Your exceptional interpersonal skills make you a natural at coordinating internal communication and handling phone calls with warmth and professionalism.
Read the ENFJ career guide →Your meticulous attention to detail and reliability make you perfect for accurate data entry, file organization, and document preparation.
Read the ISTJ career guide →