Personal Executive Virtual Assistant

Role Overview

We are seeking a Personal Executive Virtual Assistant (Admin, Outreach & Music Industry Support) to provide dedicated administrative and operational support to an individual working across music, creative projects, and business administration.

This role is not supporting a team or company — it is solely personal support for one founder,

helping streamline admin tasks, manage outreach, coordinate communications, and reduce day-to-day workload. The ideal candidate is highly trustworthy, proactive, strong in written communication, and

comfortable acting on behalf of the client in professional outreach and correspondence.

Key Responsibilities

Administrative & Executive Support

• Manage inboxes and written communications on behalf of the client
• Draft and edit emails, messages, and short-form written content
• Assist with scheduling, calendar coordination, and task follow-ups
• Support day-to-day administrative tasks as priorities shift

Outreach & Networking Support

• Conduct cold outreach via email, DM, or online platforms (no cold calling)
• Research and identify relevant:
  • Venues
  • Promoters
  • Industry contacts
  • Potential collaborators
• Initiate outreach using the client's name and accounts (not third-party profiles)
• Track outreach activity and responses

Research & Industry Support

• Research people, companies, and opportunities within the music and creative industry
• Compile findings into clear, actionable summaries
• Identify and organize contact lists for follow-up

Finance & Admin Assistance (Light Support)

• Assist with basic invoicing and financial admin
• Work confidently within spreadsheets (Google Sheets / Excel)
• Navigate and update records in Xero (experience preferred, not required)
• Support financial organization without full bookkeeping responsibility

Workflow & Collaboration

• Communicate via Slack
• Track tasks and projects in Asana
• Maintain clear documentation and task status updates

Ideal Candidate Profile

• 3–4+ years experience as an Executive Assistant, Personal Assistant, or Admin VA
• Strong written communication and copy skills
• Highly organized, proactive, and detail-oriented
• Comfortable acting on behalf of the client with professionalism and discretion
• Trustworthy with access to accounts, passwords, and sensitive information
• Able to work independently and integrate deeply into the client's workflow

Tools & Software

Required / Strongly Preferred

• Google Workspace (Docs, Gmail, Calendar, Sheets)
• Google Sheets or Excel (comfortable navigating spreadsheets)

Nice to Have

• Xero
• Slack
• Asana

$500 - $700 a month

Part-time: 20 hours per week

Preferred coverage: UK afternoon hours

• Can include overlap with UK time or work while the client is offline

Flexible schedule with reliability and consistency

Why Join Assist World?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM

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