Role Overview
We are seeking a highly organized, proactive Executive Assistant to act as a true extension of the founder. This role is designed to free up executive time, support leadership responsibilities, and ensure smooth coordination across internal teams, meetings, and logistics.
The Executive Assistant will primarily support email and calendar management, meeting preparation and follow-up, travel and event coordination, internal communication, and light systems support. This is not a client-facing advisory role, but rather a strategic support position working closely with leadership and key team members.
This role requires someone who is detail-oriented, responsive, comfortable juggling priorities, and confident operating in a fast-paced professional environment.
Key Responsibilities
Executive & Administrative Support
• Manage a high-volume email inbox, including:
◦ Monitoring incoming messages
◦ Drafting and sending timely responses where appropriate
◦ Flagging priority items and required follow-ups
• Own calendar management:
◦ Scheduling, rescheduling, and coordinating meetings
◦ Managing availability and minimizing scheduling conflicts
• Assist with preparation for internal meetings:
◦ Agenda creation
◦ Gathering relevant materials
◦ Meeting prep and reminders
• Track action items and ensure follow-through after meetings
Travel & Event Coordination
• Arrange travel logistics for the executive, including:
◦ Flights, hotels, ground transportation
◦ Conference and event itineraries
• Coordinate internal events and off-sites:
◦ Team retreats, annual kickoffs, mid-year events
◦ Monthly or recurring team meetings requiring venue booking
• Handle vendor coordination related to events (venues, catering, accommodations)
Internal Team Support & Communication
• Serve as a coordination point between leadership and internal team members
• Support internal communications via Slack and email
• Assist with scheduling and logistics for team meetings
• Help maintain organization across internal workflows and documentation
Documentation & Systems Support
• Create and maintain internal documents in Notion
• Assist with task tracking and light CRM task management
• Work with Google Docs and Google Sheets for reporting and organization
• Support structured workflows using existing playbooks and processes
Light Social Media Support (Non-Creative)
• Schedule and post social media content provided by the team
• Ensure consistent posting and basic online presence
• No content creation, strategy, or growth responsibility required
Required Skills & Experience
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM