Facilities Analyst

IMPORTANT: APPLICATIONS WITHOUT A CV WILL NOT BE PORCESSED.

Job Summary:

The incumbent will be responsible for providing a high standard of facility support for all the areas within the site. This also includes ensuring safe and healthy working conditions at all times for all persons in the building.

Key and Critical Responsibilities include:

• Processes facility work requests as assigned by your Manager.
• Coordinates all Maintenance work requests assigned which can include but is not limited to preventive maintenance, equipment record files and time records.
• Assists in sourcing appropriate and comparative quotations from suitable vendors for upcoming works as required.
• Acts as the main liaison and monitors performance for all vendors at your assigned location. Vendors include but is not limited to Security, Cafeteria and Custodial services.
• Monitors and continuously improves supplier’s delivery and quality performance, as required.
• Plays an integral role in mitigating potential problems that may arise in any of the day-to-day requirements by using corrective tools or additional resources as guided by the line Manager.
• Maintains accurate records on all ongoing projects assigned which includes but is not limited to quotations, material costs, sub-contractor labor, receipts, delivery notes and job completion reports.
• Collaborates with relevant POC’s for all building and equipment certifications as required by local law.
• Supervise subcontractors on site as required.
• Perform and document all Routine checks required throughout the buildings to ensure a safe environment and compliance with safety rules and standards. The timelines will vary but various checks need to be done on a daily, weekly, fortnightly, monthly, quarterly and yearly basis.
• Perform stock checks and asset inventory checks as required and as assigned by department heads.
• Perform minor repairs as necessary which includes but is not limited to changing overhead light bulbs, ensuring fire safety, fixing broken desks and office chairs, basic plumbing etc.
• Oversee and conduct emergency drills as required.
• Ensure proper signage is displayed in the buildings.
• Ensure that the sites are consistently equipped with adequate first aid supplies.
• Oversee and ensure that accidents/incidents are investigated and recommended remedial action as needed.
• Processes requests for card access and modifications; monitors, tracks, and evaluates card access activity system wide.
• Processes additions and terminations for Access Control systems.
• Monitors cameras and serves as the point of contact when camera footage needs to be retrieved.
• Monitors terminations and update reports at all locations which includes disabling card for 90days or more.
• Populate training room schedules for assigned site.
• Respond to assigned facility tickets on a daily basis.

Education/Experience:

• Bachelor's Degree, First Degree, Trade/Vocational School certificate or Equivalent required.
• 4 or more years of experience in a similar position
• Working knowledge of MS Office Suite.
• Basic level certification in electrical and plumbing would be an asset.
• A vehicle would be considered an asset.

Special Requirements:

• Ability to work a flexible shift when required.
• Ability to work outside of normal working hours including night shifts when required.
• Ability to report to work at all locations, if required.
• Frequently required to stand, reach, bend, sit and/or walk during scheduled shift. Occasionally exert up to 35 lbs. of force to push, pull, lift or otherwise move objects. Must have manual dexterity and visual acuity to safely use necessary tools/equipment. Must have visual acuity to prepare and analyze data and/or to view a computer terminal.

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